This guide explains what the Learning Space text editor is and how to use each of its features.
- What is the text editor?
- Show / hide advanced buttons
- Paragraph styles
- Custom styles (date, info, warning and alerts)
- Bold & italics
- Bullet points and numbered lists
- Edit audio / video
- Record audio
- Record video
- Manage files
- Subscript & superscript
- Aligning text
- Outdent & indent
- Equation editor
- Special characters
- Clear text formatting
- Undo / redo
- Accessibility checker
- Screenreader helper
- Further Support
What is the text editor?
You will use the text editor in Learning Space every time you interact with an activity. It has a lot of features which will help you display text, media and links. The functionality of each of the buttons in the text box editor is described in more detail within this guide.
Show / hide advanced buttons
Only the top row of buttons is shown by default. To show the advanced buttons, click the 'show/hide advanced buttons' icon / button.
Using the 'Paragraph styles' button you can apply a number of different formatting styles to your text. Highlight the text you would like to format and choose one of the following options from the list:
- Heading (large)
- Heading (medium)
- Heading (small)
Custom styles (date, info, warning and alerts)
Using the 'Styles' button you can format the text to make them more visible, and contextual. Highlight the text you would like to format and choose one of the following options from the list:
- No Style
- Date time
Each custom style will have a custom colour and styling associated with it. The 'Date time' style appears in green. The 'Info' style will be styled as light blue. The 'Warning' style is a light yellow, and the 'Alert' style is in light red.
Important: Once you have finished typing your message, ensure that you hit the styles button again to escape from the styling.
Bold & italics
Text can be Bold, italic or both bold and italic. Highlight the text you would like to format and click the relevant formatting choice(s) using the 'Bold' and 'Italic' button(s).
Bullet points and numbered lists
Text can be organised into bullet points or numbered lists. Highlight the text you would like to format and click the relevant formatting choice. Bullet points can be set using the 'Unordered list' button, whilst numbering can be set using the 'Ordered list' button.
You can link to any URL by using the 'Link' button. To add a URL, highlight the text that you would like to link from and click the 'Link' button.
In the 'Enter a URL' box, type or paste the Url you wish to link to. Make sure you tick the option 'Open in new window' if the link you are creating will take the user away from Learning Space. Finally, click on 'Create link'
To remove a link which you have previously created, highlight the text in question and click the 'Unlink' button, or simply delete the text if it is no longer required.
You can insert images into your text using the 'Insert or edit image' button. The different options presented to you when adding an image in this way are covered in our guide on adding images, audio, video and links.
Alternatively, you can drag and drop the image on the text editor to insert it. To then enter a description and change the dimension you should click the image to highlight it, then click the "Image" button from which the image properties will pop-up
Edit Audio / Video
If this feature is enabled for your module or activity, you can insert media (videos, audio etc) into your text using the 'Insert or edit an audio/video file' button. The different options presented to you when adding media files in this way are covered in our guide on adding images, audio, video and links.
If you would like to embed media into your text, you can paste the embed code from the video (on YouTube or Vimeo etc) into the HTML, as with the 'Insert or edit audio/video file' button the feature must be enabled for your module or activity. See the HTML section for more information.
The 'Record audio' button allows you to record an audio clip up to 2 minutes long directly to Learning Space from within your browser. Please note that this is only possible using a browser which supports WebRTC.
To record your audio clip, click on the 'Record audio' button and then click on 'Start recording'. The 'Start recording' button will turn into a 'Stop recording' button, which you should click once you have finished your recording. Note that in order to record, you will need a microphone, and you may need to allow access to your Microphone. If this is required, a message will appear in your browser window requesting this access.
The 'Record video' button allows you to record a video clip up to 2 minutes long directly to Learning Space from within your browser. Please note that this is only possible using a browser which supports WebRTC.
To record your video clip, click on the 'Record video' button and then click on 'Start recording'. The 'Start recording' button will turn into a 'Stop recording' button, which you should click once you have finished your recording. Note that in order to record, you will need a webcam, and may need to allow access to your Webcam. If this is required, a message will appear in your browser window requesting this access.
Clicking the 'Manage files' button will take you to the 'manage files' area where you can upload new files, and remove old ones (for instance removing audio or video clips you have created using WebRTC). If you upload files here, you will be able to choose them from the "Embedded file" section of the File picker when inserting links, images and media.
Note that if you remove a WebRTC recording, you'll also need to delete the content from within the text box editor content pane before you click 'Save and return to module'.
Text can be underlined using the 'Underline' button. Highlight the text you would like to format and click the relevant formatting choice.
You can add a
strike through effect to text using the 'Strikethrough' button. Highlight the text you would like to format and click the relevant formatting choice.
Subscript & superscript
Text can be of type subscript and superscript. Highlight the text you would like to format and click the relevant formatting choice, choosing either the 'Subscript' or 'Superscript' button.
Text can be aligned 'Left align', 'Centre' or 'Right align' buttons. Highlight the text you would like to format and click the relevant formatting choice.
Outdent & indent
Text can be outdented & indented. Highlight the text you would like to format and click the relevant formatting choice, clicking on either the 'Outdent' or 'Indent' buttons.
Use the 'Equation editor' button to insert mathematic and scientific notations and formulae.
Use the 'Insert character' button to insert any special symbols and characters that you may not have access to via your keyboard.
Use the 'Table' button to insert a table into your text. A table can be edited in more detail by modifying its HTML, check the HTML section below for more details. For accessibility reasons, you should not use tables for layout based purposes and should make sure that your tables are correctly formatted with headings. the WebAIM website has more information on creating accessible tables.
Using the 'Clear formatting' button will clear all text formatting for any selected text. This means that any text that is bold, underlined, subscript etc will be returned to a non-formatted style.
Undo / redo
As you would expect, the 'Undo' and 'Redo' buttons undo and redo recent actions. Click them to undo a change, or to redo one that you previously 'un-did'.
Clicking the 'Accessibility checker' button will check the content of the text editor for any accessibility issues. It will identify things like images without descriptions, colours that don't have enough contrast between the text and the background and so on. Use this tool to check your content before saving it.
The 'Screenreader helper' button helps you to determine if the content in the text editor will be easily read by a screen reader. A screen reader is a form of assistive technology that renders text and image content as speech or Braille output. Screen readers are essential to people who are blind and are useful to people who are visually impaired, illiterate, or have a learning disability.
The Screenreader helper points out the links that exist within the text so you can see what the screen reader will read out loud. Links like "click here" will often not make sense out of context of the rest of the sentence, so try to always make a link as descriptive as you can.
Clicking the 'HTML' button will take you into the HTML view of the text editor. Here you can add HTML code, for example some embed code for a video. Locate the point at which you would like the video to display on the page, and paste the embed code that you have copied from the source. On YouTube and Vimeo you will find the code in the Share area.
You will find some HTML code is forbidden and will be automatically removed when you attempt to save your work. This includes embed media code, if this feature has not been enabled for a module or activity.
For general queries about the Learning Space, students should first contact their module leader or personal tutor. For any other comments or issues within this guide, please contact the Educational Technology Team via firstname.lastname@example.org. Alternatively, please refer to the numerous help guides found on our Knowledge Base.