Actions Overview

  1. Get access to the area
  2. Import content from last year's area (DO NOT import submission links)
  3. Hide sections from students
  4. Update section content
  5. Update filenames (e.g. change AVE101ModuleOverview1819.pptx to AVE101ModuleOverview1920.pptx)
  6. Unhide sections
  7. Subscribe other staff who teach on the module



Audit Checklist

The below are standard requirements for each module area.

  1. Module introduction
  2. Picture in Overview area
  3. Link to Award document area
  4. Staff contact details
  5. Section headings in line with delivery
  6. Content for each section
  7. Assessment information (in first section named "Assessment")
  8. Resources are up to date
  9. All file names meaningful (e.g. NOT week1final.pptx)


Contents


How to get access to the areas you need

Module leads should automatically have a staff role on all their module areas. If you do not, then contact your department administration, listing 

  • the modules
  • which academic years

If you want to copy content from last year's area, you must have a staff role on that area.



How to import last year's content

The instructions below assume you have a staff role on both areas: the area for 18/19 and for 19/20.


Go to the 19/20 module area (it should look like the screenshot below) and click the Settings icon at the top on the right. 

From the drop-down menu, select Import



Now select the 18/19 area and click Continue.

You are then taken through a number of steps, the first of which is this:


You MUST NOT click "Jump to the final step". Instead, click Next.


You now deselect items you do not want to import.


YOU MUST DESELECT ANY SUBMISSION LINKS.
To carry these forward could cause problems.
All submission links for 2019/20 will be created for you afresh.


After deselecting unwanted items, hit Next again, then Perform Import.


Your job is done when you see this message:


How to rename files you have imported

If you need to update the content of a file with new information, delete the old one and replace with a new file. 


However, there may be some files that you don't want to change - for those files, you need to update

  • the wording in the link to the file
  • the name of the file itself (so when students download it, its name doesn't include 1819 or even the date of an older year)

To change both of these things, select Edit - Edit settings to the right of the link.



You now see the screen below. How to change the name of the link is obvious. In order to change the name of the file itself, click on the icon of the file in the "Select files" area.


You now rename the file itself: change the Name then click Update.



How to create mandatory content

  1. Module introduction

    The introductory overview section within your module should include an outline of what the students can expect from the module and what you expect from them throughout it. 
  2. Picture in Overview area

    Add an image to this area to give a visual representation of the module, the Falmouth Smug Mug image library can be used for this. Choose a low resolution version - your image should be no more than about 100KB. See How to reduce image sizes.
  3. Link to Award document area

    Add a link to the Award document area on Sharepoint for your students by copying the text below and and putting it in the Overview section:
    View this module's information documentation in the Award documents area. Find your course in the list and click it to view module information.
  4. Staff contact details

    This can be in the overview section, in its own section, or an a separate page.
  5. Assessment information
    This should be the first section after the overview. It should include explicit guidance on what is required for each assessment and how the work will be judged. Links for submission of work and provision of feedback will be added to this section.


Tips for organising your content

  • use consistent, descriptive naming conventions for your files (eg. '2018-19 underwater photography presentation slides.pdf')
  • use sections to segregate topics in line with delivery
  • use folders to organise multiple files uploaded within a section
  • use the Assessment section for all information, briefs, and submission points related to summative assessment
  • use images where appropriate to support what you're saying, and break up text to make it more readable


Example module area

Have look at this example module. It's based on the fictitious module "Advanced Tea Making" and it gives you an idea of the types of layout and content you are being encouraged to include in your modules.


Video: importing last year's content