Overview

This guide provides an overview of the four presets available to use in the database activity and explains how they can be accessed and used.  

Contents

What are database presets? 

After you have created a database and entered a name and description, you need to add database fields - e.g. to allow users to enter information/select from options. Each Preset contains fields that have already been added and can be used as a starting point for you to use or adapt.  

The database activity offers four presets for you to select from:  

  • Image gallery
  • Journal  
  • Proposals  
  • Resources 

Preview and select a preset

It's worth looking at the presets to see if one of them would be suitable to use or adapt, depending on your requirements and what information you want to collect in your database.

To view the presets:

  • Click ‘Presets’ in the navigation menu 
  • Then click the name of a preset to view it 

When you’ve decided which preset you want to use, there are two ways to select a preset to use: 

  1. Presets page - Click the radio button next to the preset you want to use and then click 'Use this preset’ (bottom right). 
  2. Preview page - Click the preset title to preview it, then click ‘Use this preset’. 

Note: When using a preset you have the option to edit/delete existing fields and/or add new fields. 

Image Gallery, Journal, Proposals and Resources Presets

The Image gallery preset can be used to collect images. 

The preset has three fields:

When adding a new entry the user is presented with the following:

The Journal preset can be used for a journal, diary, reflections tool or research log. The preset has two fields:

When adding a new entry, the Content field (text area) displays the RTE which allows the user to add text, images, links, video, upload files, add html etc. 

The Proposals preset can be used to collect proposals for topics, research, projects, etc. The preset includes four fields including ‘Status’ which allows you to select a status from the options available (Approved, In review, Rejected, Pending)  

When adding a new entry the user is presented with the following:

The Resources preset can be used to collect resources such as web links or book reviews in a table, with links to the detailed view. The preset has six fields:

When adding a new entry the user is presented with the following:

How to delete, edit and add fields

To delete a field in a preset

  1. Open the database that the preset has been applied to
  2. Click Fields in the navigation menu

     3. Locate the field that you want to delete, click the 3-dot icon at the end of the row

     4. Click Delete

To edit a field in a preset 

  1. Follow steps 1 – 3 above 
  2. Click 'Edit' 
  3. Enter the field name you want and/or edit other settings available
  4. Click 'Save' 

To add a field to a preset 

    1. Follow steps 1 -2 above 

    2. Click the 'Create a field' drop down menu: 

    3. Select the field type you want to add. 

    4. Enter a field name and edit other settings available (optional). Settings for the 'Text area' field are shown below.

    5. Click 'Save'

Further support

For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via dlsupport@falmouth.ac.uk. Alternatively, please refer to the numerous help guides found on our Knowledge Base. 


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