Overview

MURAL is a university approved tool that can be used to facilitate a variety of learning and teaching activities with students. In order to meet the academic and regulatory requirements of Falmouth University’s Submission and Retention Of Student Work Policy, murals that have been used for learning and teaching purposes must be archived and retained for a period of six years. 

To adhere to the retention policy, murals should be archived by academic staff, after each study block, to ensure that the murals are no longer editable by students, even if they still have access to any murals via a visitor link.

Exclamation mark icon Important: Falmouth University extend their submission retention policy to also cover learning and teaching activities, as these may be used for formative assessment.

Contents

What is archiving?

Archiving in mural is a method of securely storing student output created for learning and teaching purposes so it can be ‘read only’ and, if requested, can be accessed up to six years after its creation date. 

After each study block, murals should be archived by academic staff to ensure that they are no longer editable by students even if they still have access to a mural via an editable visitor link. By using the archive function in MURAL, murals will become 'read only'.

Who can archive a mural?

All mural owners have the ability to archive their murals.

In a mural, hover over ‘Members’, indicated by the person icon, in the top tool bar of a mural, to reveal if you are the mural owner. 

Members menu, revealing the owner of the mural If you need to archive any murals but you are not the 'Mural Owner', first contact the listed owner or owners of the mural and they may be able to grant you ownership of the mural so you can proceed to archive. The Digital Learning team may also be able to assist you with this request.

How to archive a mural

To archive a mural, follow the steps below.

  1. In the MURAL Room (e.g. FAO710), open the relevant study block folder (e.g FAO710-S1-22/23) and locate the mural that you would like to archive.
  2. Click on the three dots icon to the right of the mural’s thumbnail.
  3. Click the ‘Archive’ link in the menu. Archive link in contextual menu on a mural's thumbnail
  4. In the 'Archive this mural’ dialog window, click the ‘Archive Mural’ button. 'Archive this mural' dialog window
  5. The mural will then be archived but won’t be visible as by default the ‘Active murals’ filter view is enabled. From the top right side of the screen, switch to the ‘Archived murals’ filter to view any archived murals. Filter view showing Archived mural


Note iconNote: It is not possible to batch archive murals. They need to be archived individually.

How to unarchive a mural

To unarchive a mural, follow the steps below. 

  1. Go to the relevant Room (e.g. FAO710) and locate the folder that the archived mural is located in. (e.g. FAO710-SB1-22/23) 
  2. From the top right side of the screen, apply the ‘Archived murals’ filter view and then any archived murals will appear.
    Filter view showing Archived mural
  3. On the mural you would like to unarchive, click on the three dots icon to the right of the mural’s thumbnail.
  4. Click the ‘Unarchive’ link in the menu. Unarchive link in contextual menu on a mural's thumbnail
  5. In the 'Unarchive this mural’ dialog window, click the ‘Unarchive Mural’ button.  'Unarchive this mural' dialog window
  6. The mural will then be unarchived but won’t be visible with the ‘Archived murals’ filter view enabled. Switch to the ‘Active murals’ filter to view all active murals.

How to view archived murals

To view an archived mural, follow the steps below. 

  1. Locate the study block folder that the archived mural is located in. (e.g. FAO710-SB1-22/23) 
  2. From the top right side of the screen, apply the ‘Archived murals’ filter view. 
  3. Any archived murals will appear.

How to identify an archived mural

When a mural is archived in a Room (e.g. FAO710) or folder (e.g. FAO710-SB1-22/23), it is locked down and no longer editable. The left-hand tool bar with the editing tools is not visible and a blue information banner is present at the top of the mural which states, ‘This mural is archived’. 

A mural that has been archived show the 'This mural has been archived' announcement banner.

FAQs

The frequently asked questions below offer some trouble shooting tips about the archiving process in MURAL.

Question iconI want to bulk archive murals. Can this be done?

Currently MURAL does not support the ability to bulk archive murals. Murals can only be archived on an individual basis.


Question iconI have archived my murals but I can not see them with the ‘Archived murals’ filter enabled.

Archived murals are location specific. If you archive murals in a folder, you will not be able to see them in the Room even with the ‘Archived murals’ filter enabled. Click into the Study block folder (e.g. FAO710-SB1-22/23) that the murals were archived in, apply the ‘Archived murals’ filter view and the archived murals will appear.


Question iconHow do I create a copy of a mural that has been archived?

Archived murals can be duplicated. Locate the desired mural and click on the three dots icon to the right of the mural’s thumbnail. Then click the ‘Duplicate’ button. A copy of the mural will be created but it will be active and not archived. To view the newly duplicated mural, enable the ‘Active murals’ filter view and the mural will appear.

Question mark iconFurther Support 

For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via dlsupport@falmouth.ac.uk. Alternatively, please refer to the numerous help guides found on our Knowledge Base. 


View the Accessibility Statement for all of our support guides.