This guide explains how to set up your module on the learning space, including instructions on importing content from a previous year's iteration of the same module.
- Video Guide
- Important actions and requirements
- How to get access to the areas you need
- How to import last year's content
- How to rename files you have imported
- How to (re)move video files
- How to create mandatory content
- Tips for organising your content
- Further Support
The video guide outline's the steps required for importing last year's module content.
Get access to the both the 20/21 and the 21/22 areas
|Go to the 20/21 area|
|Import content from last year's area (DO NOT import submission links)|
|Hide sections from students|
|Update section content|
|Check and improve accessibility|
|Update filenames (e.g. change AVE101ModuleOverview1921.pptx to AVE101ModuleOverview2022.pptx)|
|Remove any video files (upload them to Stream then link to them in Stream)|
|Unhide hidden sections|
|Request addition of other staff who will teach on the module (email firstname.lastname@example.org)|
Requirements for each module area
|Picture in Overview area|
|Link to the Module Descriptor in the curriculum management system (text to copy and paste is below)|
|Staff contact details|
|Section headings in line with delivery|
|Content for each section|
|Assessment information (in first section named "Assessment")|
|Resources are up to date|
|Check and improve accessibility of content|
|All file names meaningful (e.g. AVE101ModuleOverview2022 NOT week1final.pptx)|
Link: See further explanation of the above in the University's VLE enhanced roadmap.
Module leads should automatically have a staff role on all their module areas. If you do not, then contact email@example.com, listing:
- the modules
- which academic years
If you want to copy content from last year's area, you must have a staff role on that area.
Important: The instructions below assume you have a staff role on both areas: the area for 21/21 and for 21/22.
1. Go to the 21/22 module area and click the Settings icon at the top on the right. From the drop-down menu, select Import.
2. On the next screen you'll probably have to SEARCH for the 20/21 area. Do that, select the 20/21 area and click Continue.
Important: Make sure you select last year's module. It's easy to accidentally import the wrong year, resulting in quite a mess
3. You are then taken through a number of steps, the first of which is 'Importing settings':
Important: Do not jump to the final step. Do not click Jump to final step. Instead, click Next.
4. You can now deselect the items you do not want to import.
Important: You must deselect any submission links. Carrying these forwards could cause problems. All links for 2021/22 need to be created afresh.
5. After deselecting unwanted items, hit Next again, then Perform Import. Your job is done when you see a green message telling you that the import is complete.
If you need to update the content of a file with new information, delete the old one and replace with a new file.
1. There may be some files that you don't want to change - for those files, you need to update
- the wording in the link to the file.
- the name of the file itself (so when students download it, its name doesn't include the date of an older year).
To change both of these things, select Edit - Edit settings to the right of the link.
2. You now see the screen below. How to change the name of the link is obvious. In order to change the name of the file itself, click on the icon of the file in the "Select files" area.
3. You can now rename the file itself: change the Name then click Update.
How to (re)move video files
Important: Video files should be on MS Stream, not as files in Learning Space. Videos in Stream will play better and will have automatically created captions which are required for accessibility purposes.
To move a video file from Learning Space to Stream, do the following:
- Download the video file from Learning Space.
- Go to 'My Videos in Microsoft Stream'.
- Click Create and then Upload Video from the top menu
- When the video has uploaded, edit its settings using the pencil icon.
- Ensure the 'Allow everyone in your company to view this video' is checked.
- Hit Apply and then Publish
- Copy the video's URL.
- On your module page in Learning Space, create a link to your video. Do not embed it.
- Finally, delete the old video in Learning Space.
How to create mandatory content
Module introductionThe introductory overview section within your module should include an outline of what the students can expect from the module and what you expect from them throughout it.
Picture in Overview areaAdd an image to this area to give a visual representation of the module, the Falmouth Smug Mug image library can be used for this. Choose a low resolution version - your image should be no more than about 100KB. See How to reduce image sizes.
Link to curriculum management systemAdd a link to the curriculum management system. Copy and paste this text (including the link).
View this module's Module Descriptor by searching for its code in the curriculum management system.
Staff contact detailsThis can be in the overview section, in its own section, or an a separate page.
Assessment informationThis should be the first section after the overview. It should include explicit guidance on what is required for each assessment and how the work will be judged. Links for submission of work and provision of feedback will be added to this section.
Tips for organising your content
- Use consistent, descriptive naming conventions for your files and always include the module code and academic year (e.g. 'MNHP101 underwater photography 21-22.pdf').
- Use sections to segregate topics in line with delivery.
- Use folders to organise multiple files uploaded within a section.
- Use the Assessment section for all information, briefs, and submission points related to summative assessment.
- Use images where appropriate to support what you're saying, and break up text to make it more readable.
- When adding resources, we advise on uploading the 'original' formats such as Word (.docx) and PowerPoint (.pptx) as these formats offer increasingly rich, built-in accessibility features to ensure that documents are accessible to the widest range of users. Ally, the accessibility checker tool available on Learning Space also offers PDF as an alternative download format, allowing all file formats can be downloaded as PDF's if students prefer.
For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via firstname.lastname@example.org. Alternatively, please refer to the numerous help guides found on our Knowledge Base.