This guide explains how to set up your module on the learning space, including instructions on importing content from a previous year's iteration of the same module.
- Building from scratch vs importing last year's content
- Important actions and requirements
- How to get access to the areas you need
- How to import last year's content
- How to rename files you have imported
- How to check and correct the times of the release for each section
- How to (re)move video files
- How to create mandatory content
- Tips for organising your content
- Further Support
Each module has been set up with weekly sections, time-released to be visible to students at 5pm on the Friday before each week.
Building from scratch
The overview section and the assessment section are visible to students already.
Do NOT create Assignment activities for summative assessments; SPA will create these, using specific settings and naming conventions.
Because the weekly sections are time-released, you do not need to hide them while the content is incomplete; they are not visible to students until the release date.
If your subject area has agreed a different time for weekly release of content (for example, Wednesdays at 5pm), then this needs changing for each section.
Importing last year's content
Please follow the guidance further below on this page very carefully as it will save you a lot of time.
To import content:
- Make sure you have a note of the agreed weekly release dates and times for your course for 2021/22
- Delete all the weekly sections on the 21/22 page
- Perform the import
- Correct the release dates for the imported content (they will be wrong).
Pitfalls with importing:
|Pitfall||How to avoid|
|You get mixed up and import into the incorrect module page.||Double-check that you are on the 21/22 page before you import.|
|Your content imports, but it is in the wrong weekly sections.||Delete all sections in the 21/22 page before importing. If you do not want to do that, make sure the number and order of the sections is exactly the same in both modules.|
|The import incorrectly changes the weekly release dates.||Cannot be avoided. You just have to correct all the release dates after the import.|
Get access to the both the 20/21 and the 21/22 areas
|Go to the 20/21 area|
|Import content from last year's area (DO NOT import submission links)|
|Check and correct the times of the release for each section|
|Update section content|
|Check and improve accessibility|
|Update filenames (e.g. change AVE101ModuleOverview1921.pptx to AVE101ModuleOverview2022.pptx)|
|Remove any video files (upload them to Stream then link to them in Stream)|
|Check that none of your sections are hidden from students (apart from by times release)|
|Request addition of other staff who will teach on the module (email email@example.com)|
Requirements for each module area
|Picture in Overview area|
|Link to the Module Descriptor in the curriculum management system (text to copy and paste is below)|
|Staff contact details|
|Section headings in line with delivery|
|Content for each section|
|Assessment information (in first section named "Assessment")|
|Resources are up to date|
|Check and improve accessibility of content|
|All file names meaningful (e.g. AVE101ModuleOverview2022 NOT week1final.pptx)|
Link: See further explanation of the above in the University's VLE enhanced roadmap.
Module leads should automatically have a staff role on all their module areas. If you do not, then contact firstname.lastname@example.org, listing:
- the modules
- which academic years
If you want to copy content from last year's area, you must have a staff role on that area.
Important: The instructions below assume you have a staff role on both areas: the area for 21/21 and for 21/22.
Important: Do not click Jump to final step. Instead, click Next.
Important: You must deselect any submission links. All submission links for 2021/22 need to be created afresh by SPA.
These steps are shown in the video below
- Make sure you have a copy of the content release times (see How to check and correct the times of the release for each section below).
- Go to the 21/22 module area.
- Delete everything: all sections, including the Assessment section. If you can't delete a section, you'll need to make sure the section is empty (i.e. by individually deleting things within the section first and then deleting the overall section). You can delete items (and eventually the section) by clicking on 'Edit' for the relevant item or section.
- Click the Settings icon at the top on the right. From the drop-down menu, select Import.
- On the next screen you'll have to SEARCH for the 20/21 area. Do that, select the 20/21 area and click Continue.
- You are then taken through a number of steps.
- Do NOT click Jump to the final step. Instead, click Next.
- When presented with a list of the items to import, deselect any you do not want.
- In particular, deselect the summative submission links. SPA will create new ones for 2021/22.
- Finally, you will have the option to Perform Import. Your job is done when you see a green message telling you the import is complete.
If you need to update the content of a file with new information, delete the old one and replace with a new file.
1. There may be some files that you don't want to change - for those files, you need to update
- the wording in the link to the file.
- the name of the file itself (so when students download it, its name doesn't include the date of an older year).
To change both of these things, select Edit - Edit settings to the right of the link.
2. You now see the screen below. How to change the name of the link is obvious. In order to change the name of the file itself, click on the icon of the file in the "Select files" area.
3. You can now rename the file itself: change the Name then click Update.
How to check and correct the times of the release for each section
How to (re)move video files
Important: Video files should be on MS Stream, not as files in Learning Space. Videos in Stream will play better and will have automatically created captions which are required for accessibility purposes.
To move a video file from Learning Space to Stream, do the following:
- Download the video file from Learning Space.
- Go to 'My Videos in Microsoft Stream'.
- Click Create and then Upload Video from the top menu
- When the video has uploaded, edit its settings using the pencil icon.
- Ensure the 'Allow everyone in your company to view this video' is checked.
- Hit Apply and then Publish
- Copy the video's URL.
- On your module page in Learning Space, create a link to your video. Do not embed it.
- Finally, delete the old video in Learning Space.
How to create mandatory content
Module introductionThe introductory overview section within your module should include an outline of what the students can expect from the module and what you expect from them throughout it.
Picture in Overview areaAdd an image to this area to give a visual representation of the module, the Falmouth Smug Mug image library can be used for this. Choose a low resolution version - your image should be no more than about 100KB. See How to reduce image sizes.
Link to curriculum management systemAdd a link to the curriculum management system. Copy and paste this text (including the link):
View this module's Module Descriptor by searching for its code in the curriculum management system.
Staff contact detailsThis can be in the overview section, in its own section, or an a separate page.
Assessment informationThis should be the first section after the overview. It should include explicit guidance on what is required for each assessment and how the work will be judged. Links for submission of work and provision of feedback will be added to this section.
Tips for organising your content
- Use consistent, descriptive naming conventions for your files and always include the module code and academic year (e.g. 'MNHP101 underwater photography 21-22.pdf').
- Use folders to organise multiple files uploaded within a section.
- Use the Assessment section for all information, briefs, and submission points related to summative assessment.
- Use images where appropriate to support what you're saying, and break up text to make it more readable. Do reduce the file size of images to a size of 100KB or less.
- When adding resources, we advise on uploading the 'original' formats such as Word (.docx) and PowerPoint (.pptx) as these formats offer increasingly rich, built-in accessibility features to ensure that documents are accessible to the widest range of users. Ally, the accessibility checker tool available on Learning Space also offers PDF as an alternative download format, allowing all file formats can be downloaded as PDF's if students prefer.
For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via email@example.com. Alternatively, please refer to the numerous help guides found on our Knowledge Base.