Studio submissions may be held on campus in a studio or may be submitted electronically. The notes below relate only to electronic submission.
With electronic submissions it is important to first discuss your requirements with Student Programmes & Achievement, who will be able to guide you in selecting and implementing the appropriate method(s) of assessment.
Not all students will have a reliable internet connection and some might have limits on bandwidth that prevent large file uploads. In light of these circumstances, please be mindful of the types of files and file sizes you are requesting your students submit.
We recommend advising your students, where possible to opt for smaller file formats. They will also have to compress files to enable them to upload their work more easily.
This guidance is intended to reveal some of the practicalities required for electronically submitting Studio Submissions or Portfolios.
All summative assessment links will be set up by SPA. You should not create your own.
If you wish to create formative submission links, please read our guide on Setting up an Assignment.
File compression is used to reduce the file size of one or more files ensuring file uploads are kept to a minimum.
Most applications that students will have used to create digital work will have have a built-in ability to compress files natively. The Large/Multiple Files guide will provide tips on how to do this.
External tools and software are also available such as YouCompress, SmallPDF and Handbrake which take existing files and make them smaller. However, if students have issues with their broadband speed they might not be able to use third party compression sites as this still requires them to upload large files online. For this reason saving in a compressed format from within the source application is the recommended method for file compression.
What to tell your students
- Use file names as instructed in the brief, if applicable.
- Max upload file size is 1GB. Recommend that they keep their file sizes as low as possible to ensure a faster upload.
- Large files such as PDFs, Word and Powerpoint documents must be compressed. This can be achieved within the application.
- Files must be submitted in a single folder, which must be zipped.
- Assignment can accept up to 20 individual files, but cannot accept multiple folders. If you want to submit more files and/or files in folders, then zip them into a single zipped folder and upload that.
- If your students need to include videos with their submission, recommend they upload those to Vimeo or Youtube and include the URL in with their submission.
Tip: Both MAC and Windows machines have built in functionality to zip together collections of files. Simply put all of the files into a folder. Right click and select 'Compress' or 'Send To Zip'. To un-zip these files you'll have to right click the file to 'extract' them.
For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via email@example.com. Alternatively, please refer to the numerous help guides found on our Knowledge Base.