Overview

This guide provides a simple checklist of steps to help visiting lecturers (VL) create videos and share them with academic staff. The guide is split into three sections outlining the process with additional detailed appendices on three specific screencasting applications: Teams, PowerPoint and Camtasia. 

Contents

Recording Lectures

  • If the visiting lecturer has access to Teams. We recommend they follow the existing guidance of using Teams to record their lecture. View Appendix 1 for guidance on recording lectures using Teams.


    Note: Videos on Panopto cannot be shared outside of organisations, so the lecture will need to be downloaded and shared with the academic.

  • If the visiting lecturer has no access to Teams. All methods of recording videos are acceptable. We recommend simple tools like QuickTime, Powerpoint and Camtasia. View Appendix 3 for guidance on recording lectures using Camtasia.

For more tips on creating engaging content. View our simple video content creation checklist.

Sharing Recording Lectures

  • Shorter videos will result in smaller file sizes. You can also use a video encoder to compress large video files. For tips on keeping file size to a minimum see our guide.

  • Sharing the video. If visiting lecturers have access to the likes of Onedrive, Dropbox, or WeTransfer, files can be uploaded and a link provided to the academic.

  • Sharing accompanying materials. PowerPoint presentations, PDF's or Word documents can usually be attached to email but if they are too big we recommend using one of the file-sharing tools listed above.

  • After downloading the visiting lecturer's video. Upload it to Panopto, the university's video hosting platform. Panopto can be accessed with your university IT user credentials. When uploaded, review and edit captions in Panopto and share the link via URL activity in Learning Space. 

Additional Resources

For detailed guidance on some of the topics outlined above please view the following resources:

Panopto: Upload video files

How To Add Images, Audio, Videos & Links

Guide on Videos & File Size's

Appendix 1 - Record Lectures using Teams

Video

Below is a video guide to recording lectures in Teams.

Introduction

Lectures should be recorded via Teams as a pre-recorded session. If you have an accompanying presentation or materials to show, then use the screen sharing feature in Teams to display this to your students. A link to the recording will appear automatically in the Teams Chat area, you will need to download the video to make it available to the academic. 


Step by Step Guide 

This guide leads you through how to record online lectures using Teams. Some of you may already be familiar with Teams as a way of holding online meetings. You can also use Teams to pre-record your lecture content, using existing presentations and other content, or by speaking straight to camera.

Starting Your Lecture Recording

  • Open Microsoft Teams.
  • Click on the Calendar icon on the left-hand menu bar. You will be taken to your Calendar and can find the Meet Now button at the top of your screen.
  • Select the Meet Now button to view the controls for recording your lecture. You can name the lecture by entering a title.
  • You will see three controls: video, blur background and microphone. Make sure your camera and mic are switched, and then click the Join Now button.
  • Don’t worry, you are not recording yet, so take time to ensure you are happy with the lighting, your background and that you have any props or resources that you need.
  • You may wish to remove anything personal or distracting from the background of your video lecture or use the blur background functionality.
  • When you are ready to record, access the on-screen controls by moving your mouse and select More Actions by clicking the three dots. Now you can see the Start recording option.
  • To start recording, click Start recording.


Using Screen sharing to Present Materials

  • You may have resources or presentations to show during your lecture.
    You can do this using the screen-sharing function in Teams. Just make sure you have already opened the application or navigated to the website that you want to share before starting your recording.

  • In Teams, the Share button is located with the on-screen controls. 
  • Click the Share button and then select which window or application (eg PowerPoint) that you want to share. You can switch between different screens in the session.


Finishing Your Video Lecture

  • To end recording, click the three dots and select End Recording or select Hang up by clicking the red phone icon. You may need to move your mouse to show the on-screen controls. 


Downloading video

  • Once the video has processed, a link to your video will appear in the Teams Chat and it may also be in your OneDrive.
  • Depending on the length of your video, the processing will take a long time before it is available. 
  • Click on the link to access your video, this may open in Stream or OneDrive. 
  • Find your recent video lecture and download it to your hard drive/OneDrive. From there you can upload it to Panopto if you need to have a shareable link for Learning Space. See the Panopto guides for more information on how to do this.

Appendix 2 - Recording Lectures using PowerPoint

Video

This video gives you a brief overview of two methods for recording PowerPoint presentations. One is with narration and the other is using your webcam. Please note that the second method use's QuickTime which is only available on a Macintosh. 

Step by step guide

  • Open up PowerPoint.
  • Click on the tab entitled 'Slide Show'.
  • Press the button entitled 'Record Slide Show'.
  • PowerPoint will now automatically start recording your narration over the top of your slides.
  • When you have finished hit 'End Show' in the top right-hand corner, and click save. 


Exporting your video in PowerPoint

  • Click File and then Export.
  • In the dropdown menu change the File Format from 'PDF' to 'MP4'.
  • Leave the Quality as 'Presentation Quality' and don't change the width and height values.
  • Make sure the box entitled 'Use Recorded Timings and Narrations' is ticked.
  • Choose the output destination of your file and hit 'Export'.

Appendix 3 - Recording Lectures using Camtasia

What is Camtasia, where to get it, and how to use it

  • Camtasia is used for producing and editing media. It is simple to use and available to Falmouth University staff via SelfService.
  • VLs can't be provided with a license for Camtasia but can use a free trial at www.techsmith.com/download/camtasia
  • The Techsmith website contains an excellent selection of how-to video guides, including a video guide on how to record your screen with Camtasia.


Question mark iconFurther Support 

For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via dlsupport@falmouth.ac.uk. Alternatively, please refer to the numerous help guides found on our Knowledge Base. 


View the Accessibility Statement for all of our support guides.