This guide provides a simple checklist of steps to help visiting lecturers (VL) create videos and share them with the academic staff. It's split into three sections covering the entire process with additional detailed appendices on three specific screencasting applications and processes. 


Recording Lectures

  • If the VL has access to Teams. We recommend they follow the existing guidance of using Teams to record their lecture. View Appendix 1 for guidance on recording lectures using Teams.

    Note: Videos on Stream cannot be shared outside of organisations, so the lecture will need to be downloaded and shared with the academic.

  • If the VL has no access to Teams. All methods of recording videos are acceptable. We recommend simple tools like QuickTime, Powerpoint and Screencast-o-Matic. View Appendix 2 for guidance on recording lectures using Screencast-O-Matic.

For more tips on creating engaging content. View our simple video content creation checklist.

Sharing Recording Lectures

  • Shorter videos will result in smaller file sizes. You can also use a video encoder to compress large video files. For tips on keeping file size to a minimum see our guide.

  • Sharing the video. If visiting lecturers have access to Onedrive, Google Drive, Dropbox, or WeTransfer, files can be uploaded and a link provided to the academic.

  • Sharing accompanying materials. PowerPoint presentations, PDF's or Word documents can usually be attached to email but if they are too big we recommend using one of the file-sharing tools listed above.

  • After downloading the VL's video. Upload it to Stream. Review and edit captions in Stream and share the link via URL activity in Learning Space. 

View video content creation guide for more guidance on uploading to Stream.

Additional Resources

For detailed guidance on some of the topics outlined above please view the following resources:

Screencasting Quick Guide 

Making Stream content accessible

How To Add Images, Audio, Videos & Links

Guide on Videos & File Size's

Appendix 1 - Record Lectures using Teams


Below is a video guide to recording lectures in Teams.


Lectures should be recorded via Teams as a pre-recorded session. If you have an accompanying presentation or materials to show, then use the screen sharing feature in Teams to display this to your students. The recording will be stored automatically in Microsoft Stream, you will need to download the video to make it available to the academic. 

Step by Step Guide

This guide leads you through how to record online lectures using Teams. Some of you may already be familiar with Teams as a way of holding online meetings. You can also use Teams to pre-record your lecture content, using existing presentations and other content, or by speaking straight to camera.

Starting Your Lecture Recording

  • Open Microsoft Teams.
  • Click on the Calendar icon on the left-hand menu bar. You will be taken to your Calendar and can find the Meet Now button at the top of your screen.
  • Select the Meet Now button to view the controls for recording your lecture. You can name the lecture by entering a title.
  • You will see three controls: video, blur background and microphone. Make sure your camera and mic are switched, and then click the Join Now button.
  • Don’t worry, you are not recording yet, so take time to ensure you are happy with the lighting, your background and that you have any props or resources that you need.
  • You may wish to remove anything personal or distracting from the background of your video lecture or use the blur background functionality.
  • When you are ready to record, access the on-screen controls by moving your mouse and select More Actions by clicking the three dots. Now you can see the Start recording option.
  • To start recording, click Start recording.

Using Screen sharing to Present Materials

  • You may have resources or presentations to show during your lecture.
    You can do this using the screen-sharing function in Teams. Just make sure you have already opened the application or navigated to the website that you want to share before starting your recording.

  • In Teams, the Share button is located with the on-screen controls. 
  • Click the Share button and then select which window or application (eg PowerPoint) that you want to share. You can switch between different screens in the session.

Finishing Your Video Lecture

  • To end recording, click the three dots and select End Recording or select Hang up by clicking the red phone icon. You may need to move your mouse to show the on-screen controls. 

Downloading video

  • Once the video has processed, a link to your video will appear in the Chat.
  • Depending on the length of your video, the processing will take a long time before it is available. Additionally, you should get an email with a link to where your video is stored on Stream. Or you can find your video at Stream.
  • Click on the link to access your video, this will open in Stream (video server). 
  • Go to My Content and select Videos.
  • Find your recent video lecture and download it to your hard drive.

Appendix 2 - Recording Lectures using PowerPoint


This video gives you a brief overview of two methods for recording PowerPoint presentations. One is with narration and the other is using your webcam. Please note that the second method use's QuickTime which is only available on a Macintosh. 

Step by step guide

  • Open up PowerPoint.
  • Click on the tab entitled 'Slide Show'.
  • Press the button entitled 'Record Slide Show'.
  • PowerPoint will now automatically start recording your narration over the top of your slides.
  • When you have finished hit 'End Show' in the top right-hand corner, and click save. 

Exporting your video in PowerPoint

  • Click File and then Export.
  • In the dropdown menu change the File Format from 'PDF' to 'MP4'.
  • Leave the Quality as 'Presentation Quality' and don't change the width and height values.
  • Make sure the box entitled 'Use Recorded Timings and Narrations' is ticked.
  • Choose the output destination of your file and hit 'Export'.

Appendix 3 - Recording Lectures using Screencast-O-Matic


Video introduction to using Screencast-O-Matic is available here: Screencast-O-Matic video

Exclamation mark iconImportant: If you use the free version then your video will be limited to 15 minutes and have a watermarked logo on the bottom corner.

Step by step guide

  • Screencast-O-Matic
  • Select ‘Start recording for free’
  • Select ‘Launch Free Recorder’
  • You will be prompted to allow Screencast-O-Matic to open, accept this and the recorder will open overlaid on your screen
  • Select your recording options from the menu, whether you want to record the screen, your webcam, or both. Make sure your microphone is recording your voice. Note that you will not be able to record computer audio (eg videos/music) with this free version.
  • Hit the red ‘Rec’ button to begin recording and press ‘Done’ when you’re finished.
  • When you’re prompted, select ‘Save / Upload’

Screencast-O-Matic prompts you to export video in two ways.

  • If you want to upload your video to Vimeo or share via OneDrive or WeTransfer, save as a Video File.
  • We don’t recommend uploading videos to Screencast-O-Matic as they cannot be made private or downloaded.

Question mark iconFurther Support 

For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via dlsupport@falmouth.ac.uk. Alternatively, please refer to the numerous help guides found on our Knowledge Base

View the Accessibility Statement for all of our support guides.