This article explores the different resource types within Learning Space and how to use them.


Video Guide: images

The video summarises the step-by-step guides below, that details various methods of adding images to Learning Space.


There are three ways to add images to the Learning Space.

1. As a label

Select your image on your desktop or in your files.

Example of adding an image as a label.

Next, drag the image into the area you would like the image to be displayed.

Dragging an image to an area in Learning Space

You will then be presented with a choice, to either upload the image as a file, or to display it as a label by selecting "Add image to module page".

Choose dialogue box when adding an image.

Your image will now be displayed on the page.

Example of a displayed image in Learning Space.

2. As a file

Firstly select "Add an activity or resource".

The "Add an activity or resource" link.

Next, scroll down and select "File".

Activity or resource selection, selecting the "File" resource.

Then, using the file picker, select your image.

Entering a name and description for a file.

Your image will be displayed by clicking on the link next to the icon.

An example image link and icon.

3. Embedded in text

It is possible within Learning Space to add an image within text. This is commonly used within section headings and the 'Page' resource.

To begin, first select the picture icon on the left of the video camera icon in the text editor menu bar.

Window to embed an image in Learning Space.

You will be presented with the "Image properties" window.

The "Image properties" window.

Selecting 'Browse repositories' will shown the 'File Picker' window. From here you can click 'Choose file' and select the image that you would like to upload. Then click 'Upload this file'.

Picking a file to upload.

You will then be returned to the 'Image properties' window. From here you can add a title for the image, or tick 'description not necessary', then it is important to add a size in pixels - this may require some adjusting but try to ensure that it is not too large as some users access the Learning Space on a mobile device. 

You may also wish to change the alignment of the image by selecting an option from the alignment drop down box. 

You have successfully embedded an image. To edit the image, simply click on the image within the text editor and then click the picture icon again.

Exclamation mark iconImportant: To delete an image, navigate to where the image is. Instead of selecting the image icon as you would do to add an image, select the 'Manage files' icon, that looks like two pages on top of each other. You can view a list of all the images you uploaded for this area. Delete an image by clicking it's tick box and selecting the bin (delete) icon.

The two overlapping pages icon for "Manage files".


There are 3 ways to add an audio file to the Learning Space.

1. As a label

  • Select your audio file on your desktop / in your documents folder.
  • Drag the file under the correct section on Learning Space with editing enabled.
  • You will then be asked to upload the audio as a file, or to display it as a label by selecting "Add audio to module page".
  • You have successfully added audio as a label to Learning Space.

2. As a file

  • Select 'Add an activity or resource'.
  • Scroll down and select the 'File' resource and click 'Add'.
  • Then using the file picker, select your audio file.

3. Embedded in text

This option will create an audio player that students can click to play the audio in browser.

You will add the audio player using the text editor. If you are adding audio to your module page then you will need to first click 'Add an activity or resource', and add a 'Label' resource. From there you will be able to see the text editor shown below.

Embedding audio with text window.

Next, select the video camera icon from the toolbar. You will be presented with the 'Insert Media' window shown below. Select the 'Audio' tab and click 'Browse repositories'.

Inserting the audio via web link (URL).

Next, choose the audio file using the 'Choose file' button and click 'Upload this file'.

Using the file picker to upload the audio.

Click 'Insert Media' from the window below and then 'Save and return to module'.

You have successfully added an audio player to Learning Space! The audio player is shown below.

Video guide: videos

Aligning with Digital Learning's current guidance, this video demonstrates how to add a video link in Learning Space as a URL resource.


A video can be added to the Learning Space as a URL Resource, the recommended method, or as a link within a text editor.

Exclamation mark iconImportant: Please note, to ensure the best user experience for your students, please do not embed any video content. Certain web browsers, such as Safari, render embedded videos in an unpredictable way, therefore we strongly advise adding a video as a URL resource or as a link as outlined below in this guide.

1. As a URL resource

  • In Learning Space, 'Turn editing on'.
  • In the desired 'Section' you'd like to add the video, select 'Add an activity or resource'.
  • Scroll down and select the 'URL' resource and click 'Add'.
  • In the 'Name' field, insert the video's title and length if known, as this is useful for the viewer.
  • In the 'External URL' field insert the link to the video, e.g. a Stream video hyperlink.

The setting panel for a URL Resource

  • To give the video some context or to outline instructions for the viewer, enter the relevant details into the 'Description' field and then ensure the ‘Display description on page’ box is ticked.
  • Next click ‘Save and return to module’. 
  • The link will then be visible beside the URL icon, depicted by the globe on paper icon and the video details will be displayed beneath it.
  • The video can be accessed by clicking on the video title link and the video will appear in a new browser tab.

A URL video resource in Learning Space

Tick Mark iconTip: Use a label to add some hierarchy to a collection of videos.

To create a Label  

  • Select 'Add an activity or resource'.
  • Scroll down and select the 'Label' resource and click 'Add'.
  • To add one of the predefined label styles, click on the droplet icon and select from; Date time, Info, Warning or Alert. If you don't require a style for the label, select 'No Style'.

Adding style to a Label resource

  • In the ‘Label text' field, insert the desired text. 
  • Then click ‘Save' and return to module.
  • A label will be visible and videos can be added underneath the label as URL resources as outlined above.

Using a label to add hierarchy to 3 URL resources

2. As a link

To link directly to a video on a 3rd party website, such as Ted or YouTube, in a text editor within the Learning Space, follow these steps:

  • Enter the video's title in the text editor.
  • Highlight the title text with the cursor. 
  • When the text is selected, click on the 'Link' icon in the toolbar depicted by the chain icon. 
  • In the 'Create link' dialog window, paste your link (URL) and click 'Create link'.
  • Click 'Save and return to module'.

A URL will appear within the text. Hyperlink text is blue and when a user clicks on the link they will be redirected from the Learning Space to the video's web address (URL) that you you entered. e.g Ted Talk: Do schools kill creativity?

Adding a video link within the the Learning Space text editor

3. As a Stream Video

  • Log into your Stream Account.
  • Click on 'My content' and then click on 'Videos'.

Stream dashboard showing the 'My Content' dropdown menu.

  • From the list, locate the video you would like to share and then click the 'More actions' link, indicated by three dots.
  • Then in the dropdown menu click on ‘Share’.

The 'More actions' dropdown menu in Stream

  • The ‘Share’ panel will open.
  • Click on the ‘Copy’ button to copy the video link and paste in the desired location on the Learning Space such as a URL Resource or within a text editor field as outlined above in this guide.

The Share link panel in Stream.

Exclamation mark iconImportant: To ensure your Stream video viewing permissions are correct, in the video list view of 'My Content', click on the ‘Update Video details’ link indicated by the pencil icon. Under the ‘Permissions’ section, ensure the ‘Allow everyone in your company to view this video’ checkbox is ticked. Click 'Apply' to save any changes.
Assigning video viewing Permissions in Stream

Note iconNote: Video and Microsoft Stream

Stream is the University’s cloud-based video hosting service, allowing users to upload, view and share videos securely. Stream can be accessed via your Office 365 account.

Video lectures that are recorded in MS Teams or Camtasia should be hosted in Stream. A video that you have recorded in Teams will automatically upload to your Stream account. For content created in Camtasia you will need to manually upload the video yourself. Stream will auto create captions for your video to ensure that it is complaint with the University’s accessibility guidelines.   

For more MS Stream guidance please contact the Modern Office Team.

Exclamation mark iconImportant:  Stream underwent some recent changes where by Teams meetings recordings are no longer automatically saved to Stream when a meeting finishes. From June 2022, Teams meetings recordings are saved into the Team SharePoint site or a user’s OneDrive.

If your meeting is organised through a Teams channel, you will now find the recording saved in the channel’s files section, recordings for any other meetings and for ad hoc calls will be saved into the ‘Recordings’ folder within the OneDrive of the person who started the recording.

There are 3 ways to add a link to Learning space.

1. Add as a resource

Firstly ensure you have editing turned on, scroll to the section on the page where you want to add the link and then click 'Add an activity or resource'.

"Add an activity or resource" button.

Next, from the menu that appears, scroll down to the 'URL' resource and click 'Add'.

Activity or resource selection, with "URL" selected.

Finally, type in a useful name for the link e.g. "Video Tutorial - How to use Photoshop", paste the link itself in the "External URL" field and click "Save and display".

Window to enter all the necessary details for a web link (URL).

You will now see a resource has been created.

An example web link next to a web link icon.

2. Add as a hyperlink

Please refer to section 5 of Videos to add a link within text.

An example web link as plain text.

3. As an email address

Please refer to section 5 of Videos to add a link within text.

Note iconNote: If your email address link doesn't work, edit the link by clicking the chain icon again and ensure that the email address begins with mailto:

Further support

For further support on Learning Space, or to report any issues with this guide, please get in touch with the Digital Learning Team via dlsupport@falmouth.ac.uk. Alternatively, please refer to the numerous help guides found on our Knowledge Base

View the Accessibility Statement for all of our support guides.